INVENTORY & CHECK-IN REPORTS
A clear baseline from day one
Dock Inventories creates detailed inventory and check-in reports that provide a room-by-room description of the property’s contents, fixtures and fittings, together with a record of condition and cleanliness where a check-in is included.
Where safely accessible, meter readings and alarm information are recorded as standard. All keys provided for the inspection or check-in are also recorded, together with any collection or handover details. Every report is internally reviewed before delivery.
Contents, fixtures and fittings recorded
Condition and cleanliness at check-in
Relevant meters, alarms and keys
Internal quality review
CHOOSING THE RIGHT SERVICE
Choose the service that matches the tenancy
An inventory provides a room-by-room description of the property’s contents, fixtures and fittings, including the quantity of each item. An Inventory & Check-In adds a record of condition and cleanliness at the beginning of the tenancy, together with the agreed check-in arrangements.
INVENTORY ONLY
A room-by-room inventory of contents
A structured room-by-room record describing the property’s contents, fixtures and fittings and noting the quantity of each item. Supporting photographs may also be included to help identify the items recorded.
INVENTORY & CHECK-IN
Inventory plus condition and cleanliness at check-in
In addition to the room-by-room inventory of contents, fixtures and fittings, the check-in records the condition and cleanliness of the property and its contents at the beginning of the tenancy. Depending on the instruction, this may also include accessible meter readings, alarm information, tenant attendance and key handover.
The exact scope of the appointment will be confirmed before the instruction is accepted.
WHAT THE REPORT MAY INCLUDE
A structured record of the property and its contents
The information recorded will depend on the property, the instructed service and what is safely accessible during the appointment.
Inventory schedule
A structured room-by-room description of the property’s contents, fixtures and fittings, including the quantity of each item recorded.
Meter readings
Accessible meter readings, serial details and locations may be recorded where required by the instruction.
Condition and cleanliness
Where a check-in is included, the visible condition and cleanliness of the property and its contents are recorded at the beginning of the tenancy.
Alarm information
Visible alarm locations and instructed test results may be recorded where the alarms are safely accessible.
Supporting photographs
Photographs may be included to help identify items and support the written inventory and check-in observations.
Keys and handover
Keys received, collected or handed over may be documented where this forms part of the agreed check-in arrangements.
WHEN TO PREPARE A NEW INVENTORY
When should a new inventory be prepared?
A new inventory should provide an accurate description of the property’s current contents, fixtures and fittings. It is particularly important where an earlier report no longer reflects what is present at the property.
At the start of a new tenancy
A fresh inventory provides the incoming parties with a clear record of the contents, fixtures and fittings present at the beginning of the tenancy.
Following refurbishment or redecoration
A new report may be needed where works have materially changed the property, its finishes, fittings or contents.
After significant changes to contents
The inventory should be updated where furniture, appliances or other items have been added, removed or replaced.
Where the previous report is no longer suitable
A replacement may be appropriate where the earlier inventory is missing, outdated, incomplete or no longer accurately describes the property.
WHY THE STARTING RECORD MATTERS
A useful reference for the tenancy ahead
A clear starting record helps the landlord, tenant and managing agent understand what was present at the property when the tenancy began. Where a check-in is included, it also records the condition and cleanliness at that time.
The report can later be considered alongside the Check-Out Report when changes to contents, condition or cleanliness are reviewed. It provides evidence for consideration but does not decide responsibility, fair wear and tear, deposit deductions or liability.
INDEPENDENT RECORD
Clear observations without deciding responsibility
Dock Inventories records the property and its contents according to the instructed service. Decisions concerning responsibility, fair wear and tear, deposit deductions or liability remain with the relevant parties and, where applicable, the tenancy deposit scheme or adjudicator.
A detailed report provides evidence for consideration; it does not guarantee the outcome of a dispute.
SAMPLE INVENTORY & CHECK-IN REPORT
See how the property is recorded
View an example of how rooms, contents, fixtures and fittings may be presented in an Inventory & Check-In report, together with condition, cleanliness and supporting photographs.
Room-by-room inventory descriptions
Condition and cleanliness observations
Supporting photographs and relevant check-in details
HOW IT WORKS
From booking request to completed report
We confirm the instruction, appointment arrangements and reporting requirements before the inspection takes place.
01
Send the booking request
Provide the property address, preferred appointment details, service required and any relevant access or reporting instructions.
02
We confirm the instruction
Dock Inventories confirms the appointment, agreed scope, access arrangements and any information required before attendance.
03
The inspection takes place
The clerk attends the property and records the relevant inventory, condition, cleanliness, photographs and check-in details according to the confirmed instruction.
04
The report is reviewed and delivered
The completed report is internally checked before being issued electronically to the agreed recipient.
WHO WE WORK WITH
Reporting arranged around the way you manage the property
Dock Inventories works with letting agents, property managers and private landlords across Greater London, with the scope and delivery arrangements agreed before the appointment.
LETTING AGENTS & PROPERTY MANAGERS
Consistent reporting for repeat instructions
Arrange Inventory and Check-In reports across individual properties or a wider managed portfolio, with appointment requirements and delivery arrangements agreed before attendance.
Clear booking and access instructions
Reports delivered to the agreed recipients
Agency account arrangements for ongoing instructions
PRIVATE LANDLORDS
A clear record for your individual property
Book an Inventory or Inventory & Check-In report for a new tenancy, following refurbishment or whenever the previous inventory no longer accurately reflects the property.
Scope confirmed before the appointment
Access arrangements agreed in advance
Internally reviewed report issued electronically
FREQUENTLY ASKED QUESTIONS
Inventory & Check-In questions
Answers to common questions about the scope of the service, attendance and report delivery.
What is the difference between an Inventory and an Inventory & Check-In
An Inventory provides a room-by-room description of the property’s contents, fixtures and fittings, including the quantity of each item recorded. An Inventory & Check-In also records the visible condition and cleanliness of the property and its contents at the beginning of the tenancy.
Does the tenant need to attend the check-in?
Tenant attendance is not always required. The agreed attendance, access and key-handover arrangements should be confirmed when the appointment is booked.
What should be ready before the inspection?
The property should be presented in the condition in which it is intended to be recorded, with suitable access available throughout. Any required keys, access instructions and relevant reporting information should be provided in advance.
Are meter readings, alarms and keys included?
As standard, we record meter readings and alarm information where they are safely accessible during the appointment. All keys provided for the inspection or check-in are recorded, together with any agreed collection or handover details.
When will the completed report be delivered?
Completed reports are issued electronically once the inspection has taken place and the report has completed our internal quality review. Delivery times can vary depending on the size of the property, the scope of the instruction and the level of detail required, so an exact delivery time cannot always be confirmed in advance.
Can an existing inventory be reused for a new tenancy?
An existing inventory may be updated where only minor amendments are required and the report still accurately reflects most of the property, its contents, fixtures and fittings. A new inventory will usually be more appropriate where there have been significant changes, refurbishment or redecoration, or where the previous report is incomplete or outdated.
RELATED SERVICES
Support throughout the tenancy
Dock Inventories also provides reporting for later tenancy stages and newly completed properties.
READY TO BOOK?
Arrange your Inventory & Check-In
Send us the property details, preferred appointment date and access arrangements. We will review the request and confirm the appointment and service scope.