Inventory & Check-In Reports in London | Dock Inventories
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Inventory & Check-In Reports in London

Our inventory and check-in service gives landlords and letting agents a clear, photo-supported record of a rental property’s condition at the start of the tenancy. We write in plain English, keep the structure consistent, and focus on the details that actually matter later.

Photo evidence Turnaround confirmed at booking PDF report

Best for

New tenancies, renewals, change of occupier, or whenever you need a solid baseline condition record.

Mid-Term Snagging

Sample report

View a real example PDF to understand the format and level of detail.

View sample PDF

Example inventory & check-in report

Want to see the format? Here’s a real example of an inventory and check-in report PDF. It shows the structure, level of detail, and how condition notes are supported by photos.

Sample report: 77 Tinderbox House – Inventory & Check-In (PDF). Provided for format illustration only. Content will vary by property and instruction.

View sample PDF

Why a detailed check-in inventory matters

A check-in inventory is the tenancy’s starting point. If there’s later a disagreement about cleaning, damage, missing items, or the general standard of the property, this is the document that helps keep everything factual. It records what was present, what condition it was in, and any issues that existed before move-in.

We work in a consistent format, room by room, and write in plain English. Instead of vague phrases, we describe what we can actually see: decorative condition, cleanliness level, visible marks, scuffs, chips, staining, and any notable defects. Where something is important, it’s supported by a photo that’s easy to match to the written note.

The aim is a fair baseline. We don’t “lean” toward landlord or tenant. We report what we observe so the inventory can be relied on later without arguments about interpretation.

What an inventory & check-in report includes

  • Room-by-room condition schedule (walls, ceilings, floors, fixtures and fittings)
  • Inventory of supplied items where applicable (furnished or part-furnished)
  • Cleanliness notes that are specific and easy to understand
  • Meter readings recorded at the appointment (where accessible)
  • Keys issued and key schedule (as provided on site)
  • Smoke and carbon monoxide alarm presence noted (testing recorded where possible)
  • Photo evidence throughout the property to support the written condition record
  • Clear notes on any areas that could not be accessed or inspected

How the check-in process works

1) Book the appointment

Send the address, tenancy start date, access details, and any agent instructions. We confirm a slot.

2) Inspection and check-in

We inspect, photograph, and record condition in a consistent format, then complete the check-in as instructed.

3) Receive your report

You receive a professional PDF report with embedded photos, ready to share and store.

When you typically need it

New tenancy start where you want strong evidence from day one.
Renewals or change of occupier where condition needs re-baselining.
Furnished lets where completeness and item condition matters.
High-value homes where detail and photos are essential.
Key collection without a face-to-face check-in (access arranged via agent/lockbox).
After cleaning or redecoration, to record the standard at handover.

What you receive

  • PDF report (professionally formatted and easy to share)
  • Embedded photos aligned with the written condition notes
  • Clear, consistent wording designed to reduce ambiguity later
  • Turnaround confirmed at booking, subject to access and property size

If you need anything specific (agent branding, additional photo coverage, or a particular check-in procedure), mention it at booking and we’ll confirm.

Pricing

Pricing depends on property size, furnishing level, and access arrangements. We quote clearly and confirm availability before booking.

Request a quote and we’ll confirm price and timings.

Helpful resources

If you manage deposits or need a refresher on deposit protection rules, these official resources are a good starting point:

FAQ

How long does a check-in appointment take?
It depends on property size and whether it’s furnished. Smaller flats are often quicker, while larger homes and furnished properties take longer due to the level of detail and photography.
Does the tenant need to be present?
Not always. We can complete the report with arranged access. Having the tenant present can help confirm keys issued and meter locations, but it’s not essential.
Do you include meter readings?
Yes, where meters are accessible at the time. If they’re not accessible, we record that clearly in the report.
What if something can’t be inspected?
We note any rooms, cupboards, or areas that could not be accessed and record the reason where known.
Will this help with deposit negotiations?
A clear, well-photographed inventory helps because it creates a reliable baseline. Any outcome still depends on the facts at the end of the tenancy and supporting paperwork, but this report is designed to reduce ambiguity.

Other services

Need something related? These are commonly booked alongside check-ins.

Check-Out Report End-of-tenancy comparison against the original check-in. Mid-Term Inspections Spot issues early with a documented mid-tenancy visit. New Build Snagging Identify defects and finish issues before they become your problem. Contact Send the address and preferred date and we’ll confirm availability.

Coverage across Greater London

We cover Greater London and regularly attend appointments across North, South, East and West London. This includes (but isn’t limited to) Bermondsey, Canada Water, Rotherhithe, Greenwich, Canary Wharf, Stratford, Hackney, Islington, Clapham, Battersea, Wimbledon, Ealing, Hammersmith, and Richmond.

If your property is just outside Greater London, get in touch and we’ll let you know if we can accommodate it.