Privacy Policy
Privacy policy Dock Inventories sets out how we collect, use, store and protect personal data when you visit our website or instruct us to carry out property inventory services. This policy also explains your legal rights and how UK data protection law applies.
For independent guidance on data protection and privacy rights, please refer to the Information Commissioner’s Office (ICO), the official UK GDPR guidance, and the cookies and online privacy guidance.
Last Updated: December 4, 2025
1. Introduction
Welcome to Dock Inventories. We respect your privacy and are committed to protecting your personal data. This Privacy Policy Dock Inventories explains how we look after your personal data when you visit our main website or instruct us to provide property inventory services, and explains your privacy rights and how applicable UK data protection laws protect you.
2. Who We Are
Dock Inventories is a property inventory services provider based in London, offering inventory, check-in, check-out, mid-term inspection and related reporting services to letting agents, landlords and property professionals.
Business Address: The Court Building, 1 Market Street, London SE18 6FU
Contact Email: info@dockinventories.co.uk
Telephone: 0203 016 7579
3. The Data We Collect
We may collect, use, store and transfer different kinds of personal data about you, which we have grouped together as follows:
- Identity Data: First name, last name, or business name.
- Contact Data: Billing address, property address (for inspection purposes), email address, and telephone numbers.
- Transaction Data: Details about payments to and from you and details of services you have purchased from us.
- Technical Data: IP address, browser type and version, time zone setting and location, operating system and platform.
We do not collect any Special Categories of Personal Data, including data relating to race or ethnicity, religious or philosophical beliefs, health, genetic or biometric data, sex life, sexual orientation, political opinions or trade union membership.
4. How We Use Your Data
We will only use your personal data where the law allows us to do so. Most commonly, we will use your data in the following circumstances:
- To perform a contract: To carry out the inventory, check-in, check-out or inspection services you have instructed.
- To communicate with you: To issue reports, invoices, confirmations and service-related correspondence.
- To improve our website: To analyse how visitors use our site so we can improve functionality and user experience.
5. Data Retention
We will retain your personal data only for as long as reasonably necessary to fulfil the purposes for which it was collected, including for legal, accounting and reporting requirements.
- Inventory Reports: Property inventory reports and associated photographs are retained for six (6) years to ensure evidence is available in the event of a tenancy dispute or legal claim.
6. Data Security
We have implemented appropriate technical and organisational security measures to protect personal data against accidental loss, unauthorised access, misuse or disclosure. Access to personal data is restricted to employees, agents, contractors and third parties who have a legitimate business need to know.
7. Third-Party Links
This website may contain links to third-party websites, plug-ins or applications (for example, the Tenancy Deposit Scheme). Clicking on those links may allow third parties to collect or share data about you. We do not control third-party websites and are not responsible for their privacy policies or practices.
8. Cookies
Our website uses cookies to distinguish you from other users. This helps us provide a better browsing experience and allows us to improve our website. You can control cookies through your browser settings, including refusing all or some cookies.
9. Your Legal Rights
Under UK data protection law, you have rights in relation to your personal data, including the right to:
- Request access to your personal data
- Request correction of inaccurate data
- Request erasure of your personal data
- Object to processing of your personal data
- Request restriction of processing
- Request transfer of your personal data
- Withdraw consent at any time where processing is based on consent
If you wish to exercise any of these rights, please contact us at info@dockinventories.co.uk.